Anonymize a file for AI — guides by format

Data Alias reads your file in the browser tab, suggests which values to replace, and gives you back a copy in which names, emails, phone numbers, and account IDs have become stable aliases like PERSON_001. The file itself is never uploaded. What changes from format to format is what can be read out of the file and what comes back — a spreadsheet returns a spreadsheet, while a PDF returns a text extract. Each guide below states that plainly for one format.

Detection is a suggestion, not a verdict. Data Alias reduces exposure risk but cannot guarantee it finds every sensitive value, which is why every guide ends at a review step you control rather than an automatic export.

CSV

A spreadsheet exported from a CRM, help desk, or billing system. Rows, columns, and repeated-value relationships survive the transformation.

Output example: customers.csv → customers.safe.csv

Read the CSV guide — covers ChatGPT, Claude, Gemini

Excel (XLSX)

An .xlsx workbook. Data Alias reads the first sheet only and exports a .safe.csv — it does not rebuild the workbook, its formulas, or its formatting.

Output example: q3-accounts.xlsx → q3-accounts.safe.csv

Read the Excel (XLSX) guide — covers ChatGPT, Claude, Gemini

PDF

A PDF with a real text layer. There is no OCR: a scanned or photographed page is rejected with an error rather than silently returning an empty file.

Output example: interview-04.pdf → interview-04.safe.txt

Read the PDF guide — covers ChatGPT, Claude, Gemini

Word (DOCX)

A .docx report, transcript, or memo. Body text is extracted and returned as a .safe.txt — an AI-ready extract, not a rebuilt Word document.

Output example: session-notes.docx → session-notes.safe.txt

Read the Word (DOCX) guide — covers ChatGPT, Claude, Gemini

Text and pasted content

A .txt log, a chat export, or text pasted straight into the browser. Delimited files are read as tables; prose is handled line by line.

Output example: support-thread.txt → support-thread.safe.txt

Read the Text and pasted content guide — covers ChatGPT, Claude, Gemini

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